Recruitment
Manage hiring process from job posting to onboarding
Recruitment
Qriib HR streamlines your recruitment process with tools for planning, job postings, candidate tracking, and onboarding.
Overview
Recruitment module covers:
- Staffing Plan - Workforce planning
- Job Opening - Job postings
- Job Applicant - Candidate management
- Interview - Interview scheduling
- Job Offer - Offer management
Recruitment Workflow
Staffing Plan → Job Opening → Job Applicant → Interview → Job Offer → EmployeeStaffing Plan
Plan your workforce requirements:
Creating Staffing Plan
- Set plan for specific period
- Add designation-wise requirements
- Enter budget per position
- Track vacancies vs filled
Staffing Plan Fields
| Field | Description |
|---|---|
| Company | Target company |
| Department | Hiring department |
| From Date | Plan start date |
| To Date | Plan end date |
Staffing Plan Detail
| Field | Description |
|---|---|
| Designation | Job role |
| Vacancies | Open positions |
| Estimated Cost Per Position | Budget |
| Total Estimated Cost | Auto-calculated |
Job Opening
Create and publish job postings.
Job Opening Fields
| Field | Description |
|---|---|
| Job Title | Position name |
| Company | Hiring company |
| Department | Target department |
| Designation | Role designation |
| Status | Open/Closed |
| Description | Job details |
Job Description
Include comprehensive details:
- Role overview
- Key responsibilities
- Required qualifications
- Experience requirements
- Skills needed
- Location
- Employment type
Publishing Jobs
Job openings can be:
- Posted on company website
- Shared on job portals
- Linked to career page
- Emailed to candidates
Job Applicant
Track candidates through the hiring process.
Applicant Sources
| Source | Description |
|---|---|
| Website | Company career page |
| Referral | Employee referral |
| Job Portal | LinkedIn, Indeed, etc. |
| Campus | College recruitment |
| Consultant | Recruitment agency |
| Walk-in | Direct applications |
Applicant Fields
| Field | Description |
|---|---|
| Applicant Name | Candidate name |
| Contact email | |
| Phone | Contact number |
| Job Title | Applied position |
| Status | Application status |
| Source | How they applied |
| Resume | Attached CV |
Application Status
| Status | Description |
|---|---|
| Open | New application |
| Replied | Initial response sent |
| Accepted | Moving to interview |
| Rejected | Not shortlisted |
| Hold | On hold |
| Offer | Offer stage |
| Joined | Converted to employee |
Interview
Schedule and track interviews.
Interview Types
| Type | Description |
|---|---|
| Phone Screen | Initial call |
| Technical | Skills assessment |
| HR | Cultural fit |
| Manager | Hiring manager round |
| Final | Decision round |
Interview Fields
| Field | Description |
|---|---|
| Job Applicant | Candidate |
| Interviewer | Panel members |
| Scheduled On | Date and time |
| Interview Round | Round number |
| Status | Scheduled/Completed/Cancelled |
Interview Feedback
After each interview:
| Rating | Description |
|---|---|
| 5 | Excellent - Strong hire |
| 4 | Good - Recommended |
| 3 | Average - Consider |
| 2 | Below Average |
| 1 | Not Recommended |
Feedback Fields
- Skills assessment
- Communication
- Cultural fit
- Technical competence
- Overall recommendation
Job Offer
Generate and track job offers.
Job Offer Fields
| Field | Description |
|---|---|
| Job Applicant | Selected candidate |
| Offer Date | Date of offer |
| Designation | Offered position |
| Status | Awaiting Response/Accepted/Rejected |
Offer Letter
Include in offer:
- Position and department
- Start date
- Compensation details
- Benefits
- Terms and conditions
- Acceptance deadline
Offer Status
| Status | Next Action |
|---|---|
| Awaiting Response | Follow up with candidate |
| Accepted | Initiate onboarding |
| Rejected | Reopen position |
Employee Onboarding
Convert accepted offers to employees.
From Job Applicant to Employee
- Job Offer accepted
- Create Employee from Job Applicant
- Basic details auto-populated
- Complete remaining information
- Trigger onboarding workflow
Onboarding Activities
- Document collection
- Background verification
- IT setup
- Orientation scheduling
- Training assignment
Reports
| Report | Description |
|---|---|
| Recruitment Analytics | Pipeline metrics |
| Source Analysis | Candidate sources |
| Time to Hire | Days to fill position |
| Interview Feedback | Interview scores |
Recruitment Analytics
Track key metrics:
| Metric | Description |
|---|---|
| Open Positions | Current vacancies |
| Applications | Total received |
| Shortlisted | In interview stage |
| Offers Made | Offers extended |
| Offers Accepted | Accepted offers |
| Conversion Rate | Offer to join ratio |
| Time to Hire | Average days to fill |