Payroll

Qriib HR's payroll module automates salary calculations, tax deductions, and payslip generation. It supports complex salary structures, multiple payment frequencies, and statutory compliance.

Overview

Payroll management includes:

• Salary Structure - Define salary components
• Salary Slip - Generate employee payslips
• Payroll Entry - Bulk salary processing
• Tax Configuration - Income tax slabs

Salary Component

Building blocks of salary structures.

Component Types

Component Settings

Common Components

Earnings:

• Basic Salary - Base pay (usually 40-50% of CTC)
• House Rent Allowance (HRA) - Housing benefit
• Dearness Allowance (DA) - Cost of living adjustment
• Conveyance Allowance - Travel expenses
• Special Allowance - Flexible component

Deductions:

• Provident Fund (PF) - Retirement savings
• Professional Tax - State tax
• Tax Deducted at Source (TDS) - Income tax
• Health Insurance Premium - Medical coverage

Salary Structure

Define how salary is calculated for employees.

Creating Salary Structure

1. Set name and company
2. Select payroll frequency (Monthly/Weekly)
3. Add earning components
4. Add deduction components
5. Set formulas where needed

Formula Examples

# HRA as 50% of Basic
HRA = base * 0.5

# Provident Fund as 12% of Basic
PF = base * 0.12

# TDS based on annual income
TDS = calculate_tax(annual_taxable_earnings)

Salary Structure Assignment

Assign structures to employees:

Salary Slip

Monthly salary document for each employee.

Creating Salary Slip

Individual:

1. New Salary Slip
2. Select employee and posting date
3. System calculates earnings and deductions
4. Submit to finalize

Bulk via Payroll Entry:

1. Create Payroll Entry
2. Select date range and filters
3. Get employees
4. Create salary slips for all

Salary Slip Fields

Salary Slip Calculation

Gross Pay = Sum of all Earnings
Total Deduction = Sum of all Deductions
Net Pay = Gross Pay - Total Deduction

Payroll Entry

Process payroll for multiple employees at once.

Payroll Entry Workflow

Create Payroll Entry → Get Employees → Create Salary Slips → Submit All → Create Payment

Steps

1. Create Payroll Entry

   • Select company and posting date
   • Set payroll frequency
   • Choose currency

2. Filter Employees

   • By branch
   • By department
   • By designation
   • By employee

3. Get Employees

   • Fetches eligible employees
   • Shows employee count

4. Create Salary Slips

   • Generates draft salary slips
   • Review individually if needed

5. Submit Salary Slips

   • Finalizes all salary slips
   • Creates journal entries

6. Make Payment Entry

   • Bank payment for net salaries
   • Handles individual payments

Income Tax

Tax Slabs

Configure income tax slabs:

Tax Exemptions

Configure tax-saving components:

• Standard Deduction
• House Rent Allowance
• 80C Investments
• 80D Medical Insurance
• Home Loan Interest

Employee Tax Declaration

Employees declare investments for TDS calculation:

1. Submit investment proofs
2. Declare HRA exemption
3. Add 80C deductions
4. System recalculates TDS

Additional Salary

Process one-time or irregular payments:

Payroll Reports

Statutory Compliance

Qriib HR supports various statutory requirements:

• Provident Fund - Employee/employer contributions
• Professional Tax - State-wise tax slabs
• Gratuity - Service-based benefit
• ESIC - Health insurance contribution

Payment Modes

Best Practices