Employee Management

The Employee module in Qriib HR provides a centralized database for managing all employee-related information. From basic contact details to performance records and payroll data, everything is accessible in one place.

Overview

Employee Management covers:

• Employee Records - Personal and professional information
• Organization Structure - Departments, designations, grades
• Documents - ID proofs, certificates, contracts
• Employment History - Previous jobs and experience

Employee DocType

The Employee document is the core record containing all information about a team member.

Key Fields

Personal Information

• Contact number and emergency contact
• Personal and company email
• Current and permanent address
• Marital status and family details
• Blood group and health details

Employment Details

• Employment type (Full-time, Part-time, Contract)
• Probation period and confirmation date
• Notice period days
• Salary mode (Bank, Cash, Cheque)
• Bank account details

Organization Structure

Company

Set up one or more companies in your organization:

• Company name and abbreviation
• Default currency and country
• Parent company (for groups)

Department

Organize employees by departments:

• Sales
• Marketing
• Engineering
• Human Resources
• Finance
• Operations

Designation

Define job titles and roles:

• CEO, CTO, CFO
• Manager, Senior Manager
• Executive, Senior Executive
• Analyst, Engineer
• Intern, Trainee

Employee Grade

Create a grading system for salary structures:

Employee Lifecycle

Onboarding

When a new employee joins:

1. Create Employee record
2. Assign onboarding template
3. Collect required documents
4. Set up system access
5. Assign training activities

Transfers

Move employees between:

• Departments
• Branches
• Designations
• Companies (inter-company transfer)

Promotions

Track career progression:

• New designation
• New grade
• Salary revision
• Effective date

Separation

Handle employee exits:

• Resignation
• Termination
• Retirement
• Full and final settlement

Employee Onboarding

Onboarding Template

Create templates for different roles:

Template: Software Developer Onboarding
Activities:
1. IT Setup - Laptop, Email, VPN (IT Team, Day 1)
2. HR Orientation - Policies, Benefits (HR, Day 1)
3. Team Introduction - Meet the team (Manager, Day 1)
4. Tool Training - Dev tools setup (Tech Lead, Day 2)
5. Codebase Overview - Architecture (Senior Dev, Week 1)

Onboarding Process

1. Create Employee Onboarding from template
2. System creates a Project with Tasks
3. Each activity becomes a task with assignee
4. Track progress until completion

Employee Group

Group employees for bulk operations:

• Email announcements
• Training assignments
• Policy updates
• Leave allocations

Employee Skill Map

Track employee skills and competencies:

• Technical skills
• Soft skills
• Certifications
• Training completed
• Skill proficiency level

Reports

Best Practices