Attendance
Track employee attendance, shifts, and working hours
Attendance
Qriib HR provides comprehensive attendance tracking with support for multiple check-in methods, shift management, and detailed reporting.
Overview
Attendance module covers:
- Employee Checkin - Record arrival and departure
- Attendance - Daily attendance status
- Shift Management - Configure work shifts
- Attendance Request - Manual corrections
Employee Checkin
Record employee time entries through various methods:
Check-in Methods
| Method | Description |
|---|---|
| Web Interface | Check-in from browser |
| Mobile App | GPS-enabled mobile check-in |
| Biometric Device | Fingerprint/card readers |
| API Integration | Third-party time systems |
Checkin Fields
| Field | Description |
|---|---|
| Employee | Employee record |
| Log Type | IN / OUT |
| Time | Timestamp of check |
| Device ID | Source device identifier |
| Latitude/Longitude | GPS coordinates |
Geolocation Tracking
Mobile check-ins can capture location:
- Verify employee is at workplace
- Support for multiple office locations
- Geofencing for automatic check-in
Attendance
Daily attendance records are created from checkin logs.
Attendance Status
| Status | Description |
|---|---|
| Present | Employee worked full day |
| Absent | No attendance recorded |
| Half Day | Partial attendance |
| On Leave | Approved leave |
| Work From Home | Remote work day |
Auto Attendance
Configure automatic attendance marking:
- Set up shift assignments
- Enable auto attendance
- System creates attendance from checkins
- Marks status based on shift timings
Attendance Fields
| Field | Description |
|---|---|
| Employee | Employee record |
| Attendance Date | Date of attendance |
| Status | Present/Absent/Half Day/On Leave |
| Shift | Assigned shift |
| In Time | First check-in time |
| Out Time | Last check-out time |
| Working Hours | Total hours worked |
| Late Entry | Marked late arrival |
| Early Exit | Left before shift end |
Shift Management
Shift Type
Define different work shifts:
| Shift | Start | End | Hours |
|---|---|---|---|
| General | 9:00 AM | 6:00 PM | 9 |
| Morning | 6:00 AM | 2:00 PM | 8 |
| Evening | 2:00 PM | 10:00 PM | 8 |
| Night | 10:00 PM | 6:00 AM | 8 |
Shift Settings
| Setting | Description |
|---|---|
| Start Time | Shift begins |
| End Time | Shift ends |
| Working Hours Threshold | Minimum for full day |
| Half Day Threshold | Minimum for half day |
| Late Entry Grace Period | Minutes allowed late |
| Early Exit Grace Period | Minutes allowed early |
| Enable Auto Attendance | Create attendance automatically |
Shift Assignment
Assign shifts to employees:
- Individual assignment
- Bulk assignment by department
- Rotating shift schedules
Shift Request
Employees can request shift changes:
- Select desired shift
- Specify date range
- Submit for approval
- Manager approves/rejects
Attendance Request
For corrections or missing entries:
When to Use
- Forgot to check-in/out
- Biometric device failure
- Work from home day
- Client site visit
Request Flow
Employee Submits Request → Manager Reviews → Approved → Attendance UpdatedRequest Fields
| Field | Description |
|---|---|
| Employee | Requesting employee |
| From Date | Start date |
| To Date | End date |
| Reason | Explanation for request |
| Half Day | Morning/Afternoon |
Overtime
Track additional working hours:
Overtime Calculation
- Hours beyond shift end time
- Weekend/holiday work
- Based on attendance records
Overtime Payment
- Link to payroll component
- Configurable rates (1.5x, 2x)
- Monthly overtime caps
Reports
| Report | Description |
|---|---|
| Employee Checkin Sheet | Detailed check-in/out times |
| Monthly Attendance Sheet | Month-wise attendance |
| Attendance Shortfall | Missing attendance |
| Upload Attendance | Bulk attendance import |
Attendance Settings
Company-Level Settings
| Setting | Description |
|---|---|
| Allow Overtime | Enable overtime tracking |
| Calculate Working Hours | Auto-calculate from in/out |
| Determine Leave Status | Check leave for absent days |
Integration
Biometric Devices
Connect attendance hardware:
- Import check-in logs via API
- Support for major device brands
- Real-time sync options
Payroll
Attendance data flows to payroll:
- Present days for salary calculation
- Leave deductions
- Overtime payments
- Late coming penalties